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    • Event rentals should be effortless

    We’re here to make the experience easier than ever.

    From table and chair counts to dancefloor dilemmas, we’ve got you covered! The experienced Lawson Event Rentals team is here to guide you through every step of the rental process. Check out the information below to get started.

    Here’s how our event rental
    process works

    Reservations

    Once you find the perfect items, you may request a reservation by completing a rental contract. Upon receipt of the signed contract and a 50% deposit, you’re all set! You will receive an invoice with the remaining balance, which will be due prior to the delivery of your items.

    Not sure what your final guest count will be? We totally get it. Go ahead and reserve your rentals now with estimated totals—orders may be updated until 10 days prior to the event when the final payment is due.

    Delivery, Setup & Takedown

    Lawson Event Rentals provides event pick up or delivery options for rentals and will coordinate with you to make sure you get what you need, when you need it.

    We also provide set up and takedown service for an additional fee. During our planning process, we will work with you to arrange all the details ahead of time, so you have one less thing to worry about on the day of your event.

    Payment

    We accept all major credit cards, checks, and cash. In certain cases, having a credit card on file is required. As noted above, a 50% deposit is required for reservations and payment in full must be received prior to rental delivery.

    Waivers

    A non-refundable 12% damage waiver is added to all rental contracts and covers accidental damage from normal use. The damage waiver does not cover shortages, loss of items or damage due to improper or abusive use of items. Those fees will be assessed separately.

    Picking the Perfect Pieces

    Take the guesswork out of guest planning

    No more assuming! It can be difficult to pick the perfect setup when you can’t visualize the size. So, we’ve created the following guides to help you find the right fit.

    Selecting
    a Stage

    Choosing
    Tables

    Pipe & Drape
    Details

    Linen Size Guide

    dance floor sizing guide

    FAQs

    What is your minimum order?
    For self-service pick up and return, there is no order minimum. For delivery and pick-up service there is a minimum order requirement which is outlined below. Once the minimum in rentals is met, we will add the necessary delivery and pick up charges to your quote.

    Minimums in March-June and September-December:
    • Monday-Thursday delivery/pick-up- $500 in rental items
    • Friday-Sunday delivery/pick-up- $1,000 in rental items

    Minimums in January, February, July and August:
    • Monday-Thursday – $300 in rental items
    • Friday-Sunday delivery/pick-up – $500 in rental items

    *Out of area events are subject to additional minimum requirements.
    Do you provide set up and pick up?

    Yes. For an additional fee, we will deliver, set up, and pick up for your special event. (Talk about a stress-free experience!)

    What is your payment method?

    Cash, check, and all major credit cards.

    What is your rental period?

    Unless otherwise specified it is a one-day rental.

    What are your prices?

    We offer competitive pricing for any type of event. Contact us by filling out our contact forms, calling (972) 803-5113, or emailing info@lawsoneventrentals.com. We respond to all inquiries within 24 hours.

    Do you require a deposit?

    Yes. 50% non-refundable retainer to hold your items for the date of the event is required.

    Do I need to wash used dishes and flatware prior to returning?

    Nope—the brilliance in renting is that you don’t have to get your hands dirty or mess with scrubbing fragile dishes. Whew!

    What if I don’t see one of the items I’m looking for listed on your site?

    If you don’t see a product you’d like for your event, please contact us and we can help you find exactly what you need. We want to make your event easy!

    • Stage Sizing Guide

    Here are some general guidelines for stage sizes for different size acts, assuming a solo artist or band will be the artists for the event…

    For a solo artist or duo:

    • Small stage: 8 ft x 8 ft
    • Medium stage: 8 ft x 12 ft
    • Large stage: 12 ft x 16 ft

    For a three to six-piece band:

    • Small stage: 12 ft x 16 ft
    • Medium stage: 16 ft x 24 ft
    • Large stage: 20 ft x 24 ft

    For a seven to ten-piece band:

    • Small stage: 20 ft x 24 ft
    • Medium stage: 24 ft x 24 ft

    Choosing the Right Tables

    30" round

    cocktail, no place settings
    up to 4 chairs

    30" round highboy

    cocktail, no place settings
    up to 4 barstools / 4 guests gathered

    36" round

    cocktail, no place settings
    up to 4 chairs

    36" round highboy

    cocktail, no place settings
    up to 4 barstools / 4 guests gathered

    48" round

    6–8 guests

    60" round

    8–10 guests

    72" round

    10–12 guests

    Note: For larger place settings, please use the lowest range of the guest count listed. For example, with the 72” inch round table a large place setting of a charger, 5 flatware, and 2+ glassware would accommodate a maximum of 10 guests.

    6 ft. x 30"

    6 guests

    8 ft. x 30"

    8 guests

    8 ft. x 48" (King’s Table)

    with full place settings and center pieces
    8 guests

    Note: The King’s Table is best for larger place settings and a must-have if you want to do centerpieces (floral arrangements, etc.). We do not recommend using thinner tables with centerpieces as it makes the place settings crowded.

    Planning Pipe and Drape

    One of our experts will help guide you through our custom pipe & drape process. Please review the questions below and be prepared to discuss them with our team so we can make recommendations on sizing, fabric and color.

    SIZING

    • What is the clear-height of the ceilings in the room? (this is the height of a building from the floor to the bottom of the lowest hanging item on the ceiling, such as sprinkler heads or lights)

    • How high do you want the drape to go?

    • What is the linear footage of the area you’d like covered?

    • Would you like one long wall or individual sections?

    • If you’d like sections, please provide the linear square feet of each section.

    COLOR & FABRIC

    • What color* drape are you considering? (We have Black, Gray, White, Ivory, Sheer White and more.)

    • Is the pipe & drape decorative (to add color and texture, backdrops, etc.) or functional (to divide a room, conceal an area, etc.)?

    Please note, we do not do pipe & drape outdoors.

    *If you don’t see the color you’d like listed, please ask our team of experts.

    Linen Size Guide

    30" round Table

    90" round linen (+up)

    30" round highboy Table

    120" round linen (+up)

    36" round Table

    108" round linen (+up)

    36" round highboy Table

    132" round linen

    48" round Table

    108" round linen (+up)

    60" round Table

    120" round linen (+up)

    72" round Table

    132" round linen

    Note: The 132” round can be tucked under for use on most table sizes.

    6 ft. x 30" Table

    90" x 132" linen (+up)

    8 ft. x 30" Table

    90" x 156" linen (+up)

    8 ft. x 48" (King’s Table)

    108" x 156" linen (+up)

    SELECTING COLOR & FABRIC

    We have hundreds of fabric and color combinations, ask one of our team experts to help you decide which style is best for your event.

    Dance Floor Sizing Guide

    Total # of Guests Estimated # of Dancers Size of Dance Floor
    100
    30
    12′ x 12′
    150
    50
    15′ x 15′
    200
    70
    18′ x 18′
    285
    95
    21′ x 21′
    375
    125
    24′ x 24′
    480
    160
    27′ x 27′
    600
    200
    30′ x 30′

    Planning Pipe and Drape

    One of our experts will help guide you through our custom pipe & drape process. Please review the questions below and be prepared to discuss them with our team so we can make recommendations on sizing, fabric and color.

    SIZING

    • What is the clear-height of the ceilings in the room? (this is the height of a building from the floor to the bottom of the lowest hanging item on the ceiling, such as sprinkler heads or lights)

    • How high do you want the drape to go?

    • What is the linear footage of the area you’d like covered?

    • Would you like one long wall or individual sections?

    • If you’d like sections, please provide the linear square feet of each section.

    COLOR & FABRIC

    • What color* drape are you considering? (We have Black, Gray, White, Ivory, Sheer White and more.)

    • Is the pipe & drape decorative (to add color and texture, backdrops, etc.) or functional (to divide a room, conceal an area, etc.)?

    Please note, we do not do pipe & drape outdoors.

    *If you don’t see the color you’d like listed, please ask our team of experts.

    Continue to Pipe and Drape

    Stage Sizing Guide

    Here are some general guidelines for stage sizes for different size acts, assuming a solo artist or band will be the artists for the event…

    For a solo artist or duo:

    • Small stage: 8 ft x 8 ft
    • Medium stage: 8 ft x 12 ft
    • Large stage: 12 ft x 16 ft

    For a three to six-piece band:

    • Small stage: 12 ft x 16 ft
    • Medium stage: 16 ft x 24 ft
    • Large stage: 20 ft x 24 ft

    For a seven to ten-piece band:

    • Small stage: 20 ft x 24 ft
    • Medium stage: 24 ft x 24 ft

    Continue to Stage and Stage Facades

    Dance Floor Sizing Guide

    Total # of Guests Estimated # of Dancers Size of Dance Floor
    100
    30
    12′ x 12′
    150
    50
    15′ x 15′
    200
    70
    18′ x 18′
    285
    95
    21′ x 21′
    375
    125
    24′ x 24′
    480
    160
    27′ x 27′
    600
    200
    30′ x 30′
    Continue to Dance Floors

    Operations Leads and Assistants

    Full-time and Part-time positions available.  Overtime opportunities for full-time positions.

    The goal of Lawson Event Rentals (LER) Operations Team is to deliver on the promises of the sales team in a way that provides a positive customer experience and is profitable to the company.  Our long-term business revenue strategy is to create customers for life.  A positive customer experience is paramount to this achievement.  An Operations Lead or Assistant needs to provide excellent customer service through a friendly tone in communicating with clients on site and having a servant attitude that is customer focused and not “me focused.”  An operations team member performs in a way that is profitable to the company by applying the company procedures doing their best to perform tasks with excellence.  This comes through present mindedness, following protocols, punctuality, and over communicating with teammates.

    Primary Responsibilities

    This section describes the primary responsibilities of an employee in this position. Please note, the primary responsibilities of this position are not limited to this list.

    1. On site contact with customer, venue, and other venues
    2. Drive, load, and strap box truck for deliveries with safety and excellence
    3. Direct crew labor to achieve delivery objectives
    4. Maintain accurate and legible picklists
    5. Problem solve on job site to meet customer’s needs
    6. Help to ensure accurate order preparation and loading
    7. Help maintain inventory excellence through upkeep and auditing inventory return
    8. Help with warehouse organization and cleanliness

    Requirements:

    • Able to communicate well with a team
    • Demonstrates an aptitude for customer service
    • Desires to live an active life style
    • Must be able to lift 75 lbs
    • Willingness to work weekends with late night shift once or twice a week
    • Learning attitude to follow LER delivery system

    Additional Requirements for Lead Position:

    • Valid driver’s license and clean driving record
    • Willingness to be trained in driving a box truck

    Sales and Marketing Coordinator

    The Sales and Marketing Coordinator is responsible for creating and implementing the client experience in the LER showroom. The ideal candidate will provide a warm, friendly environment for clients walking into the showroom or calling the main phone line. This position is also responsible for updating showroom displays to inspire clients and promote new products.

    The Sales and Marketing Coordinator will facilitate the customer pick up and return process to ensure clients have signed their contract, paid in full, and return all items.

    Must be proficient in MS Word, Excel, Outlook and social media platforms.

    Primary Responsibilities

    This section describes the primary responsibilities of an employee in this position. Please note, the primary responsibilities of this position are not limited to this list.

    1. Answer main phone line during business hours.
    2. Coordinate with clients to schedule and confirm rental bookings and equipment pickups/drop-offs.
    3. Knowledge of rental inventory: Familiarity with the company’s event rental inventory, including furniture, decor, catering equipment, and other offerings. Being able to provide recommendations and suggestions to clients based on their specific event needs.
    4. Create and send sales quotes.
    5. Managing multiple tasks and priorities simultaneously in a fast-paced environment. This includes maintaining an organized showroom, keeping track of rental availability, and coordinating with other departments to ensure smooth operations.
    6. Assist VP of Sales and Marketing with social media and event photos.
    7. Maintain working knowledge of LER clients and what salesperson he/she works with to effectively monitor and filter calls.
    8. Keep event photo folders up to date with images from professional photographers.
    9. Update showroom vignettes as needed.
    10. Other duties as assigned.

    Event Info

    Schedule a Showroom Meeting

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