Event Accessories – Page 10 – Lawson Event Rentals

Planning Pipe and Drape

One of our experts will help guide you through our custom pipe & drape process. Please review the questions below and be prepared to discuss them with our team so we can make recommendations on sizing, fabric and color.

SIZING

• What is the clear-height of the ceilings in the room? (this is the height of a building from the floor to the bottom of the lowest hanging item on the ceiling, such as sprinkler heads or lights)

• How high do you want the drape to go?

• What is the linear footage of the area you’d like covered?

• Would you like one long wall or individual sections?

• If you’d like sections, please provide the linear square feet of each section.

COLOR & FABRIC

• What color* drape are you considering? (We have Black, Gray, White, Ivory, Sheer White and more.)

• Is the pipe & drape decorative (to add color and texture, backdrops, etc.) or functional (to divide a room, conceal an area, etc.)?

Please note, we do not do pipe & drape outdoors.

*If you don’t see the color you’d like listed, please ask our team of experts.

Stage Sizing Guide

Here are some general guidelines for stage sizes for different size acts, assuming a solo artist or band will be the artists for the event…

For a solo artist or duo:

• Small stage: 8 ft x 8 ft
• Medium stage: 8 ft x 12 ft
• Large stage: 12 ft x 16 ft

For a three to six-piece band:

• Small stage: 12 ft x 16 ft
• Medium stage: 16 ft x 24 ft
• Large stage: 20 ft x 24 ft

For a seven to ten-piece band:

• Small stage: 20 ft x 24 ft
• Medium stage: 24 ft x 24 ft

Dance Floor Sizing Guide

Total # of Guests	Estimated # of Dancers	Size of Dance Floor
100	30	12′ x 12′
150	50	15′ x 15′
200	70	18′ x 18′
285	95	21′ x 21′
375	125	24′ x 24′
480	160	27′ x 27′
600	200	30′ x 30′

Operations Leads and Assistants

Full-time and Part-time positions available. Overtime opportunities for full-time positions.

The goal of Lawson Event Rentals (LER) Operations Team is to deliver on the promises of the sales team in a way that provides a positive customer experience and is profitable to the company. Our long-term business revenue strategy is to create customers for life. A positive customer experience is paramount to this achievement. An Operations Lead or Assistant needs to provide excellent customer service through a friendly tone in communicating with clients on site and having a servant attitude that is customer focused and not “me focused.” An operations team member performs in a way that is profitable to the company by applying the company procedures doing their best to perform tasks with excellence. This comes through present mindedness, following protocols, punctuality, and over communicating with teammates.

Primary Responsibilities

This section describes the primary responsibilities of an employee in this position. Please note, the primary responsibilities of this position are not limited to this list.

On site contact with customer, venue, and other venues
Drive, load, and strap box truck for deliveries with safety and excellence
Direct crew labor to achieve delivery objectives
Maintain accurate and legible picklists
Problem solve on job site to meet customer’s needs
Help to ensure accurate order preparation and loading
Help maintain inventory excellence through upkeep and auditing inventory return
Help with warehouse organization and cleanliness

Requirements:

Able to communicate well with a team
Demonstrates an aptitude for customer service
Desires to live an active life style
Must be able to lift 75 lbs
Willingness to work weekends with late night shift once or twice a week
Learning attitude to follow LER delivery system

Additional Requirements for Lead Position:

Valid driver’s license and clean driving record
Willingness to be trained in driving a box truck

Sales and Marketing Coordinator

The Sales and Marketing Coordinator is responsible for creating and implementing the client experience in the LER showroom. The ideal candidate will provide a warm, friendly environment for clients walking into the showroom or calling the main phone line. This position is also responsible for updating showroom displays to inspire clients and promote new products.

The Sales and Marketing Coordinator will facilitate the customer pick up and return process to ensure clients have signed their contract, paid in full, and return all items.

Must be proficient in MS Word, Excel, Outlook and social media platforms.

Primary Responsibilities

This section describes the primary responsibilities of an employee in this position. Please note, the primary responsibilities of this position are not limited to this list.

Answer main phone line during business hours.
Coordinate with clients to schedule and confirm rental bookings and equipment pickups/drop-offs.
Knowledge of rental inventory: Familiarity with the company’s event rental inventory, including furniture, decor, catering equipment, and other offerings. Being able to provide recommendations and suggestions to clients based on their specific event needs.
Create and send sales quotes.
Managing multiple tasks and priorities simultaneously in a fast-paced environment. This includes maintaining an organized showroom, keeping track of rental availability, and coordinating with other departments to ensure smooth operations.
Assist VP of Sales and Marketing with social media and event photos.
Maintain working knowledge of LER clients and what salesperson he/she works with to effectively monitor and filter calls.
Keep event photo folders up to date with images from professional photographers.
Update showroom vignettes as needed.
Other duties as assigned.

Linen Size Guide

30" round Table

90" round linen (+up)

30" round highboy Table

120" round linen (+up)

36" round Table

108" round linen (+up)

36" round highboy Table

132" round linen

48" round Table

108" round linen (+up)

60" round Table

120" round linen (+up)

72" round Table

132" round linen

Note: The 132” round can be tucked under for use on most table sizes.

6 ft. x 30" Table

90" x 132" linen (+up)

8 ft. x 30" Table

90" x 156" linen (+up)

8 ft. x 48" (King’s Table)

108" x 156" linen (+up)

SELECTING COLOR & FABRIC

We have hundreds of fabric and color combinations, ask one of our team experts to help you decide which style is best for your event.

Choosing the Right Tables

30" round

cocktail, no place settings
up to 4 chairs

30" round highboy

cocktail, no place settings
up to 4 barstools / 4 guests gathered

36" round

cocktail, no place settings
up to 4 chairs

36" round highboy

cocktail, no place settings
up to 4 barstools / 4 guests gathered

48" round

6–8 guests

60" round

8–10 guests

72" round

10–12 guests

Note: For larger place settings, please use the lowest range of the guest count listed. For example, with the 72” inch round table a large place setting of a charger, 5 flatware, and 2+ glassware would accommodate a maximum of 10 guests.

6 ft. x 30"

6 guests

8 ft. x 30"

8 guests

8 ft. x 48" (King’s Table)

with full place settings and center pieces
8 guests

Note: The King’s Table is best for larger place settings and a must-have if you want to do centerpieces (floral arrangements, etc.). We do not recommend using thinner tables with centerpieces as it makes the place settings crowded.

Planning Pipe and Drape

One of our experts will help guide you through our custom pipe & drape process. Please review the questions below and be prepared to discuss them with our team so we can make recommendations on sizing, fabric and color.